According to relevant data, when enterprises take inventory of files, manual operation takes up as much as 60%, and the error and omission rate is as high as 15%. This not only consumes a lot of human, material and time costs, but may also bring potential risks to the enterprise due to the inaccuracy of the archival information. For example, the loss of an important financial file or incorrect records may lead to the distortion of financial statements and affect the decision-making and development of the enterprise. 

 RFID Intelligent File Management: Three Core Technologies Breakthrough 
 Technical principle of second-level positioning system: The second-level positioning function of RFID intelligent file management system is unique. It stores the details of the file by pasting RFID tags on each file, which are like the "electronic ID card" of the file. At the same time, install the library indicator light and reader in the archive room. When you need to find a file, the staff only need to enter the keyword or number of the file in the system, and the system can quickly locate the library where the file is located within 3 seconds, and clearly guide the staff to find the file by flashing the library indicator light. 
 Take a financial institution as an example. Before the introduction of RFID intelligent file management system, it took an average of 2 hours to find a contract file. Now, with the help of the second-level positioning function, it can be found accurately in just 10 seconds, which improves efficiency by 120 times, greatly saving time and cost and improving work efficiency. 
 Intelligent inventory revolutionary efficiency improvement: the traditional file inventory work requires staff to read the files one by one and check the information, which is not only a huge workload, but also easy to make mistakes. The intelligent inventory function of RFID intelligent file management system has completely subverted this traditional model. It uses a high-speed reader to quickly count thousands of files in 5 seconds, with an accuracy rate of up to 99.9%. 
 In addition, the system also has a dynamic monitoring function, which can track the location and status of files online 24 hours a day. Once a change or abnormal situation is found in the location of the file, the system will automatically generate a difference report and notify the manager to deal with it in time. This is like installing a pair of "smart eyes" in the archives room, which always protects the safety and accuracy of the archives. 
 Full-process digital management: From the registration and storage of files, to borrowing, returning, and then to destruction, the RFID intelligent file management system realizes the digital management of the whole process. Staff only need to operate online through the system to complete the management of the files. For example, in the file lending link, the borrower only needs to submit a loan application in the system. After approval, the system will automatically record the loan information and open the corresponding file cabinet door to facilitate the borrower to pick up the files. When returning, the system can also automatically identify and record the return information. 
 At the same time, the system also has a violation alarm function. Once unauthorized borrowing, timeout failure and other violations are found, the system will immediately issue an alarm to remind management personnel to deal with it. This digital management of the whole process not only improves work efficiency, but also greatly enhances the standardization and security of file management. 
 
 Source: Sohu